Document Scanning

DOCUMENT SCANNING
Turn your Archive and paper Files into Electronic Files!
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Our Current Clients Include: Accountants Legal Firms Medical Centres: General Practitioners, Day Surgeries and Specialists Real Estate Agents
Benefits of Scanning with EasiScan In comparison with your paper files, scanned files will: Save space and money Hard-drives take up very little space They minimize your storage and handling costs Allow easy access to records Access to files on a hard-drive is quick, efficient and easy Provide access to multiple copies We provide copies of your files on at least two hard-drives They allow several people to access the files at once This also provides backup in the event of theft, loss or damage Provide responsible destruction All files are securely shredded All paper is recycled after shredding Allow libraries to expand Libraries can be expanded over time as more files are available to scan		Important Considerations Each of our staff members has signed a Confidentiality Agreement regarding the handling of client files. Your files are stored at our secure premises. We can stagger the process to spread the costs over time. Tips for Saving Money Preparing the paper for scanning is our most labour-intensive, time-consuming job. Neat and tidy files are the easiest and cheapest to scan. Flat, white, typed A4 paper will give you the best scanning job. Avoid: Glue and sticky tape Heavily folded paper Bright coloured paper Small staples Pencil and red pen Illegible copies The quality of the files you give can directly affect the product quality you get back.
To organise a free trial of your documents, more information regarding document scanning, and prices; email us at scanning@easifile.com.au or phone us direct on (07) 3856 0899.

Our Scanning Process
	Trial	First we do a free trial of a representative selection of your files and quote a price per page.
	Pick-up	We pick up all files you wish to have scanned. We can pack your files as well.
	Preparation	Preparation is the process of sorting through your files and separating pages you do want scanned from pages you don't want scanned, while at the same time, removing staples and cutting off any sticky tape.
	Scanning	We feed `batches' of your files through our scanners. The end result is electronic multi-page TIF files.
	Corrections	We delete blank pages and ensure each page has been scanned clearly, rescanning those too light or too dark on alternate settings.
	Indexing	We import the file and relevant information (i.e. Surname, Company Name, Dates) into software which you can search to retrieve your files.
	Export	We export your scanned files to media, such as a portable hard-drive, to distribute to you.
	Destruction	Six months after completion of your scanning job, with your authorization we organize secure destruction of your paper files.